Effective Date: 21 August , 2026
Welcome to Diamond English School. This Privacy Policy explains how we collect, use, disclose, and protect personal information when students, parents, and teachers use our website (diamondenglishschool.in) and our official mobile applications (Student & Parent App, Teacher App).
Diamond English School acts as the Data Fiduciary for the personal data collected through our platforms. By accessing our services, you consent to the data practices described in this policy.
To provide a comprehensive educational and administrative platform, we collect different types of information based on your user role:
A. Student Data (Provided by Parents/School)
Profile Details: Name, class, roll number, date of birth, gender, and profile photograph.
Academic Records: Exam results, grades, subjects enrolled, homework/assignments, and timetable information.
Administrative Data: Daily attendance records and participation in school activities (e.g., photos/videos in the Gallery).
B. Parent/Guardian Data
Contact Details: Name, mobile number, email address, and physical address.
Authentication Data: Login credentials and passwords.
Communication Data: Chat logs and messages sent to teachers or administration through the in-app chat feature.
C. Teacher & Staff Data
Profile Details: Name, email address (e.g., kavyabhartg95@gmail.com), phone number, date of birth, gender, and educational qualifications.
Employment Details: Class teacher assignments, subject allocations, and schedules.
We use the collected information strictly for educational, administrative, and communication purposes, including:
Academic Management: To manage classes, track attendance, evaluate assignments, and generate report cards.
Communication: To send announcements, latest notices, exam schedules, and facilitate direct chat between parents and teachers.
Platform Functionality: To authenticate user logins (Admin, Teacher, Student, Parent) and provide a secure digital environment.
In compliance with the Digital Personal Data Protection Act of India, anyone under the age of 18 is considered a child.
Verifiable Consent: We do not process student data without verifiable consent from a parent or legal guardian. Student accounts must be linked to and managed by an authorized parent/guardian.
No Commercial Profiling: We strictly prohibit the use of student data for targeted advertising, commercial profiling, or any purpose outside of the school's educational requirements.
We do not sell personal data to third parties. Information is only shared under the following conditions:
Internal Access: Data is shared securely between authorized teachers, administrators, and parents to facilitate the student's education.
Service Providers: We may share necessary data with third-party technical vendors (e.g., app hosting, push notification servers, cloud storage) strictly to operate the App and Website. These vendors are bound by strict data protection agreements.
Legal Compliance: We may disclose information if required by law enforcement, government boards, or statutory authorities.
Security: We implement robust technical and organizational security measures (such as encryption and access controls) to protect your data from unauthorized access, loss, or breach.
Retention: We retain personal and academic data only for as long as the student is enrolled at Diamond English School, or as required to fulfill statutory and academic record-keeping obligations.
Under applicable data protection laws, parents and teachers have the right to:
Access & Review: Request a summary of the personal data we hold.
Correction: Request corrections to inaccurate or incomplete profile or academic data.
Withdrawal of Consent/Deletion: Request the deletion of your app account data, subject to the school's mandatory legal and academic retention policies.
We may update this policy periodically to reflect legal or operational changes. The latest version will always be available in the "Settings" menu of our mobile apps and on our website footer.
If you have any questions, concerns, or wish to exercise your data rights, please contact us:
School Name: Diamond English School
Phone: 84848 33466
Email: info.diamondenglishschool@gmail.com
Location: India (Wagholi, Pune)